Document controller - #1001788

We are SICIM, a family-owned company with headquarter in Parma and an Engineering and Procurement Hub in Milan. Sicim has been carrying out large-scale energy projects for over 60 years. Thanks to a solid international presence, we operate in more than 20 countries across four continents and have more than 10,000 employees. Specialising in EPC (Engineering, Procurement, Construction) services, our mission is to support customers in the design and construction of sustainable infrastructure and plants, actively contributing to the energy transition.

Position

SICIM is currently looking for a Document Controller for one of our projects based in Germany.

The Document Controller is responsible for the management, control, and distribution of all technical and project documentation to the relevant departments.

He/she ensures that documents are properly prepared, reviewed, approved, distributed, and archived in compliance with company procedures and project-specific requirements.

He/she guarantees the integrity, traceability, and confidentiality of all records, ensuring that internal and external stakeholders have timely access to the latest approved versions.

The role also supports the standardization and continuous improvement of document management processes between the corporate headquarters and local offices.

• Manage the receipt, registration, distribution, and archiving of all technical and project documentation.
• Ensure proper document numbering, revision control, and metadata completion in accordance with company or project procedures.
• Verify the format, consistency, and compliance of documents prior to their internal or external distribution.
• Manage transmittals and ensure timely distribution of documentation to all relevant stakeholders.
• Maintain and update the company’s Document Management System (DMS), supporting its continuous improvement.
• Ensure full traceability of revisions and approval cycles for all project documentation.
• Interface with Project Engineers, Lead Engineers, and the Procurement Department to ensure an efficient and timely document flow.
• Coordinate document control activities with local offices and construction teams, ensuring alignment with corporate standards.
• Support audits by providing controlled and traceable documentation.
• Promote awareness and compliance with document control procedures within engineering and project teams
  
  

Requirements

• fluent in German and English
• previous experience on pipeline projects
• precision and organization will be required
  
  

Other Information

All CVs must be submitted with authorization for the processing of personal data in accordance with EU Regulation No. 2016/679 - GDPR. The job offer is intended to be addressed to both genders in accordance with the provisions of Laws 903/77 and 125/91.